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Business Coordinator II

Business Coordinator II

# Positions 
1
Location 
TX-Austin

More information about this job

General Overview

The preferred candidate will have the following experience:

  • Strong knowledge of SharePoint.
  • Strong background with document management (experience with OnBase by Hyland a plus.)
  • Skill in analyzing business operations to understand process strengths and weaknesses to determine opportunities to improve processes and functions. Designs new or modified processes to enable solutions.
  • Knowledge of project management methods and concepts.
  • Knowledge of financial, economic, quantitative and statistical analysis methods.
  • Ability to interpret data, draw relevant conclusions and assist with developing optimal recommendations to staff and management.
  • Skill in providing training and coaching to staff, particularly with technology and operational processes.

 

 

 

At an intermediate level, supports general business operations by performing a variety of administrative support activities.  This position utilizes knowledge and experience in own discipline but is still building higher-level knowledge and skills.  Receives a moderate level of guidance and direction from supervisor, manager and/or more experienced colleagues.

 

This position provides department-specific support within assigned area, which may include any of the following:

 

  • Serves as a resource to department and other internal staff on various aspects of department operations.
  • Assists department in activities such as preparing reports, budgets, and correspondence.
  • Coordinates with other departments and serves as a primary point of contact for inter-departmental activities.
  • Provides information and basic training to department staff related to systems, processes and projects.
  • Monitors and maintains department records such as budgets, work plans, schedules, and projects.
  • Prepares, types, and processes forms such as those needed for office supplies, expense reports, time sheets, Procards, and other department-related forms.
  • Processes accounts payable/receivable ensuring timeliness, accuracy and appropriate backup.
  • Answers incoming calls to department staff and relays messages or transfers calls as appropriate.
  • Receives and refers visitors.
  • Responds to requests for information concerning department operations and/or refers requests to appropriate staff members.
  • Maintains information and stores and uses data through various software programs, spreadsheets and databases.
  • Coordinates and schedules external and internal meetings, training activities, seminars, etc.
  • May make travel arrangements for department staff, including transportation and hotel arrangements, as directed.
  • May act as a primary or back-up timekeeper.
  • May manage a department or corporate program.

 

This general overview only includes essential functions of the job and does not imply that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instruction and to perform any other job-related duties requested by supervisor or management.

Minimum Qualifications

Four or more years of administrative, business or operations experience. 

 

Driver’s license for departments where independent travel is required.